Free Administrative Record - District Court of Federal Claims - federal

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UIRGINIA CONTRACTING.ACTY

HFIM402-0~.R-OO].7

Intruduc,tary Summary This requirement is to provide j anitofial/¢~slndial servicc for the entire DIAC at Boiling A FB. The contractor shall provide all operations re assure buildi~g 6000 is neat, clean, lind dust free, Th~ eshmatcd square footage is 767,000 for c.urrcnt building and 470,000 square new buildht8. The. period o~'performance is for one base. y~.ar and fbur (4) One year optiorm.

This acllo~ was publicized in FEDBIZOPS as full sad open er~mpctition (FOC) on 06 April 2005 wi~h a Scheduled site v~sit for 13 April 2005, The solicitation was ism~zd on 13 Apt 2005 wifl~ a closing date of 14 May 2005, The action resulted in 20 contractors requesting a copy of solicitation HHM402.05.R-O017.

EVENTS IN CHRONOLOGICAL ORDER 06 April 2005Syaopsis posted on FEDBLZOPS 13 Apri] 2{){)5 Site Visit held 27 Apr 2005 Amendm~t 0001 issued publld~ing que.stions arid ~swor~ ~d aite visit atteitdee~. 03May20O5 05 May 2005 Amendment 0003 issued publishing q~dons aud answers. 13May 2005 closing d~tc, Nine (9) off~rors ~r~posals received !gMay 7005 Tec, hnical ~anel Conel~de~ evaluations with r~comm¢ndat~ona. 07 June 2005 Amendment 0004 ~sued ~o requ~t revis~ p~nposals and a closing da*~ of 9 J~e 2005.

09 lime 2005 Kevised proposals received. 17 June 2005 ~e ~ven, Group was info~od that ~ay hadbeen selmted ~ awl~d. ~o
~wns ~oup si~ed the award dncument 22 June 2005 NOSLOT request u debriefing

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UIRGINIA CONTRF~CTING IqCTY

P.03/03

HHM40g-05-K ~(117

30 3une 20~5 Agency notifies NOSLOT ~hat d~bd~fing is s,~hztulod for F~d~y, I~,]Y }%~ 2005 ~e D~fens¢ ]n~l[igenze ~alys ~

Guy A. To~s Contacting

TOTRL P.@3

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HQ, U.S. ARMY LITIGATION CENTER DEPARTMENT OF THE ARMY CONTRACT APPEALS DIVISION, USALSA 901 N. STUART STREET, SUITE 500 ARLINGTON, VA 22203-1837 Tracy. [email protected]~y.mil (703) 696-2850 phone (703) 696-1557fax

Date: Re: From:

July 1, 2005 GAO Protest of NOSLOT Cleaning Services (B-296741) Tracy Williams, Pmalegal Specialist

NUMBER OF PAGES (INCLUDING THIS COVER SHEET): 8 Name

Firm/Agency
GAO

Phone No.
202-512202-530-5828 202-231-2821 202-231-3613

Fax No. 202-512-9749 202-530-5717 202-231-2831 202-231-2831

Mary Curcio
Janice Davis L TC Joe Treanor Guy Torres

Protester DIA Contracting Officer

MESSAGE
Accompanying this header sheet is the Army's motion for summary dismissal in the above referenced protest. If transmission problems occur, please contact Ms. Tracy Williams, (703) 696-2850, DSN: 426-2850. Direct all other questions to Major Peter Tran, Trial Attorney at 703-696-2825 or DSN 426-2825.

Confidentiality Notice
This facsimile transmission and!or the documents accompanying it nmy contain confidential information belonging to the sender which is protected by the attorney-client privilege. The information is intended only for the use of the individual or entity named above. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution or the taking of any action in reliance on the contents of this information is strictly prolfibited. If you have received tiffs transmission in error, please notify tiffs office inmiediately by telephone or arrange the return of documents.

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~001

FRI 15:05 FAX 703 696 1537

TX/RX NO INC0~IPLETE TX/RX TRANSACTION OK

2846

(1 (2 (3

9912025129749 9912025305717 9912022312831

ERROR

HQ, U.$. ARMY LITIGA:.TION CENTER DEPARTMENT OF THE ARMY CONTRACT APPEALS DIVISION, USALSA 901 N. STUART STREET., SUITE 500 ARLINGTON, VA 22203-1837 Tracy. Williams@hqdam~rmy.rail (703) 696-2B50 phone (703) 696415.3 7 fax

Date:

ffuly 1, 2005 GAO Protest of NOSLOT Cleaning Services (B-296741)

From:

Tracy Williams, Paralegal Specialist

NUMBER OF PAGES (INCLUDING THIS COVER SHEET): 8 Name

Firm/Agency
GAO Protester

Phone No. 202-512................... 202-530-5828 202-231-2821 202-231-3613

Fax No.
202-512-9749 202-530-57i'7 202-251-2831 202-231-2831

,Mary Curcio Janice Davis L TC Joe Treanor

Guy Torres

Contracting Officer

MESSAGE
Accompanying this header sheet is the Army's motion for summary dismissal in the above referenced prot~t. If transmission problems occur, please contact Ms. Tracy Williams, (703) 696-2850, DSN; 426.2850. Direct all other questions to Major Peter Tran, Trial Attorney at 703-696-2825 or DSN 426-2825.

~fldemiallty Not]~

64

This tacslndle trammlssio~ and/or the docuwent~ ue~omlo~myMg It umy co~ta~n cotffidential information belon#ng 1o the sender

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DEPARTMENT OF THE ARMY
UNITED STATES ARMY LEGAL SERVICES AGENCY 901 NORTH STUART STI(EET ARLINGTON, VA 22203-1837 (703) 696-2825; DSN 426; Fax ext. 1537
REPLY TO ATTENTION OF

E-mail: Peter.Tran @ hqda.army.mil

July 1,2005

Contract Appeals Division VIA FACSIMILE Ms. Mary Curcio, Esq. Office of the General Counsel U.S. Government Accountability Office 441 G. Street, NW Washington, D.C. 20548
Subject: Protest of NOSLOT Cleaning Services, B-296741

Dear Ms. Curcio: This letter is to inform you that in accordance with 31 U.S.C. § 3553(d)(3)(C)(i)(I) and FAR 33.104(c)(2)(i), the Head of the Contracting Activity (HCA) for the Defense Intelligence Agency (DIA) determined that the best interest of the United States will not permit waiting for the decision of the Comptroller General and has authorized the Contracting Officer to continue performance of Contract No. HHM402-05-C-0026 awarded to The Ravens Group, LLC.
If you have any questions regarding this matter, please contact MAJ Peter Tran at ~(703) 696-2825, facsimile (703) 696-1537.

Sincerely,

Peter H. Tran / Major, U.S. Army Trial Attorney Copies Furnished by facsimile: Protester:
Janice Davis, Esq., DAVIS & STEELE Telephone: (202) 530-5828; Facsimile: (202) 530-5717

Contracting Officer:

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Guy Torres, Defense Intelligence Agency, Virginia Contracting Agency Telephone: (202) 231-8077; Facsimile: (202) 231-2831 Field Attorney: LtCol Joe Treanor, Esq., Defense Intelligence Agency Telephone: (202) 231-2821; Facsimile: (202) 231-2831

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TX/RX NO INCOMPLETE TX/RX TRANSACTION OK

2845

(i) (2) (3)

9912025129749 9912025305717 9912022312831

ERROR

HQ, U.S. ARMY LITIGATION CENTER DEPARTMENT OF THE ARMY CONTRACT APPEALS DMSION, USALSA 901 N. STUART STREET, SUITE 500 AIiLINGTONs VA 22203~1837 Tracy.WiIliams @hqda.army.mil (703) 696-2850 phone (703) 696-1537 fa~

Date: Re: From:

July 1, 2005 GAO Protest of NOS~LOT Cleaning Services (B-296741) Tracy Williams, Paralegal Specialist

NUMBER OF PAGES (INCLUDING THIS COVER SHEET):~: ~

Name Mary Curcio ..... Janice Davis L TC Joe Treanor

Firm/Agency GAO Protester DM Contracting ,Officer

Phone No.

Fax No.

Guy Tortes

202-512202-530-5828 202-231-2821 202-231-3613

202-512-9749 202-530-5717 202-231-2831 L.,2o2.231.2831

MESSAGE
Accompanying this header sheet is the Army's notice of a CICA Override Stay in the above referenced protesL if transmission problems occur, please contact Ms. Tracy Williams~ (703) 696-2850, DSN: 426-2850. Direct al! other questions to Major Peter Tran, Trial Attorney at 703-696-2825 or DSN 426-2825.

67
This far_~imile transmission and/or the documents accompanying it may contain co]ffldential information belonging to the sender

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HQ, U.S. ARMY LITIGATION CENTER DEPARTMENT OF THE ARMY CONTRACT APPEALS DIVISION, USALSA 901 N. STUART STREET, SUITE 500 ARLINGTON, VA 22203-1837 Tracy. Williams@ hqda.amny.mil (703) 696-2850 phone (703) 696-1537fax

Date: Re: From:

July 1, 2005 GAO Protest of NOSLOT Cleaning Services (B-296741) Tracy Williams, Paralegal Specialist

NUMBER OF PAGES (INCLUDING THIS COVER SHEET):~ L[~ Name Firm/Agency GAO Phone No. 202-512202-530-5828 202-231-2821 202-231-3613 Fax No. 202-512-9749 202-530-5717 202-231~831 202-231-2831

Mary Curcio Janice Davis
L TC Joe Treanor Guy Torres

Protester DIA Contracting Officer

MESSAGE
Accompanying this header sheet is the Army's notice of a ClCA Override Stay in the above referenced protest. If transmission problems occur, please contact Ms. Tracy Williams, (703) 696-2850, DSN: 426-2850. Direct all other questions to Major Peter Tran, Trial Attorney at 703-696-2825 or DSN 426-2825.

Confidentiality Notice
This facsimile transmission and/or the documents accompanying it may contain confidential infornmtion belonging to the sender Wlfich is protected by the attorney-client privilege. The information is intended only for the use of the individual or entity named above. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution or the taking of any action in reliance on the contents of this information is strictly prohibited. If you bare received tlfis transmission in error, please notify tiffs office i~mnediately by telephone or arrange tbe return of documents.

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UIRGINIA CONTRACTING ACTY

DEFENSE INTELLIGENCE AGENCY Office of the Acquisition Executive Building 6000, Bolling AFB Washington, D.C. 20340-5100 July 01, 2005
U-2052/AE-2A

MEMORANDUM FOR Contracting Officer, DIA Office of the Acquisition Executive Boiling AFB, Washington DC 20340 SUJECT: Request for Authority to Continue Contract Performance in Face of Government Accountability Office (GAO) Protest

Reference DIA Vice Deputy Director for Administration memorandum, dated Jm~e 30, 2005, subject above.
Based upon the referenced Directorate for Administration memorandum and the Contracting Officer's Determination and Findings, approval to continue performance of contract number HHM402-05-C-0026 for janitorial and custodial services for the Defense Intelligence Analysis Center (DIAC) building and DIAC expansion building is granted while the GAO Protest No. B-296741 is resolved. The rationale for approving the override request is that it is in the best interests of the Government. The contracting officer shall comply with the requirements of FAR 33.104 (d), to include a notice to the GAO.

Denise B. Carter, Head of Contracting Activity

2 Enclosures: DA Memorandum (30 Jun 05) Contracting Officer's DeteITnination and Findings (1 Iul 05)

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UIRGINIA CONTRACTING ACTY

UNITED STATES GOVERNMENT

memorandum.
30Iune 2005 U-669-05 '

Deputy Directorate for Administration Request for Continuation of Custodial Contract Denise Carter, 1. The continuation of the Defense Intelligence Agency Center (DIAC)'s campus ct~stodial contract is critical to the health, safety, morale and welfare of our workforce population as well as continuity of DIA mission operations. 2, Besides improving the appearance of the DIAC, the DIAC custodial contract is an essential. element of providing internal protection of our employee's health and provides them a safe work environment. Discontinuation or a single day's break in service wil! result in an estimated one half ton of refuse build up, over half of which includes food scraps from our DIAC cafeteria. Without custodi'M contract support, refuse will accumulate and the risk of rodents in our facility exponentially increases. This places our work.force health at risk and potentially impacts mission performance should portions of the building become inaccessible due to health and safety reasons. 3. Within the current DIAC facility, we have seventy six rest-rooms that require daily cleaning and restocking. Without a custodial contract in place, these basic but essential welfare areas will be uninhabitable, The contractor is also responsible for providing basic health items for our workforce such as toilet paper, fungicidal soap and hand towels. Request your support in ensuring custodial contract service remain uninterrupted.

Kristi Waschull Vice Deputy Director for Administration

70
oPTIONAL FORM NO, lo

(REV,

GSA FPMR{41 OFR)IDldl,6

S010,114

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UIRGINI~ CONTRACTING ~CTY

SECRET//NOFORN//X1

DEFENSE INTELLIGENCE AGENCY CONTRACTING OFFICE DETERMINATION AND FINDINGS PROTEST OF NOSLOT CLEANING SERVICES (B-296741) REQUEST FOR AUTHORITY TO PROCEED NOTWITHSTANDING PROTEST (U) Upon the basis of the following findings, I, Guy A. Topees, Contracting Officer, DIA Contracting Office-AE-2A, have determined that performance of the HHM402-05-C-7, awarded to The Ravens Group (TRG), LLC on June 17, 2005 sho,uld be authorized to proceed in the face of a post-award Government Accountability Office (GAO) protest (B-296741) filed by NOSLOT Cleaning Services (B-296741). The award provides janitorial/custodial service for the e~tire Defense Intelligence Analysis Center (DIAC) at Belling AFB. The period ofperfonnmace is one 4-month base year (1 July 2005 - 30 October 2005), with four 12-month option years. (U) NOSLOT Cleaning Services protests the a~vard of the ,c, ontract to TRG on the basis that (1) DIA peribrrned an improper technical evaluation ofTRG s Proposal vis -a- vis NOSLOT's proposal and (2) DIA did not.properly evaluate TRG's proposal for the past performance evaluation cnteria. (U) The evaluation factors set forth in the award are: Technical Approach (understanding and compliance with requirements and soundness of appr.oach); Management Plan (Program Management Controls, Past Performance/Relevant Experience, Key Personnel) and Price (if Techmcal and Past Performance were adequate~ then price is the determining factor). Each company was evaluated using the same technical evaluation parameters. The company's ability to perform the work and provide ample cleared personnel at the beginning of the contract period is parmnount. As stated in the see, before award of the contract the contractor shall have 20% of their security clearances approved as required for performance of this contract. This requirement can only be waived if the contractor has ample cleared personnel to escort cleaning employees to fully satisfy all cleaning objectives. However, within six months after contract award the contractor must have a minimum of 60% cleared cleaning personnel. The contractor will maintain throughout the life of the award, ample cleared perso~mel to achieve all contract objectives, (U) Based on the technical evaluation, TRG was selected because they earned the best technical rating against the nine other proposals received. TRG receiv cellent past performm~ce rating and proposed and far exceeded 20% of cleared persomael as required in the see to responsively commence services. Additionally, TRG prowded the best staffing plan to maintain cleanliness for the newly constrticted DIAC expansion building. (U) With respect to the second protest ground, NOSLOT asserts tha~ it has demons~trated significant experience in providing custodial services in an office environment, whereas I'RG does not, The technical evaluation panel specifically a,d, dressed the factor ~, mncc with TRG. The technical review panel rated NOSLOT s past perform and TRG as ". (U) The total cost of TRG proposal is higher 09) than NOSLOT 2). The difference of is due to the currem condition of the DIAC building, the anticipated opening of the expanded DIAC facility, and the arrival of tl~e Director of National Intelligence being resident at the DIAC. The higher price is determined to be in the best interest of the government. Additionally, the ~wardee will provide the necessary quality of cleanliness to ensure EPA standards are met. TRG s proposal will ensure a superior level of cleanliness to mitigate many existing complaints of health related issues in the DIAC that senior level executives in the agency are consistently addressing.

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UIRGINIA CONTRACTING ACTY

SECRET//NOFORN//X1

(U) it is imperative that TRG continue performance under the new award, including implementation of the necessary personnel and resources so that the DIAC maintains full mission capability on 1 July 2005 and there is no gap in the j anitorial/custodial services.., A break in service will pose immediate health related issues at the DIAC and could ultimately force the facility to be shut down or at the very least experience a substantially diminished workt'orcc from health concerns. (U) Official notification from GAO was received by DIA late yesterday afternoon. The override will prevent a disruption in DIAC essential services. I have determined that in accordance with FAR 33.104(c)(2)(i), that the best interest o f the United States will not permit awaiting the decision of the GAO and that contract p~Srformance should continue notwithstanding this protest.

iDated: 1 July 2005 2 Enclosure

GUY A. TORRES ----'-" Contracth3g Officer Office of the Acquisition Executive, AE-2A

SECRET/fNOFORN//X1

72
TOTAL P.05

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UIRGINIR CONTRRCTING RCTY

CONTRACTS OFFICE OF THE

MANAGEMENT ACQUISITION

OFFICE EXECUTIVE

FACSIMILE TRANSMITTAL SHEET
TO~ FIkOM:

Major Peter Tran
COMPANY~

US Auny L~gW.
FAX NUMBER;

Guy Torxes DATE: 7/1/2005
TOTAL. NO. OF PAGI~,~ INCLUDING

703-6964537
PHONE NUMBER:

5

Ovezide Request (NOSLOT protest)

[] URGENT [] FOR REVIEW [] PLEASE COMMENT [] PLEASE REPLY

[] PLEASE RECYCLE

N O'FES / COMMENTS:

Major Trane,
As raqucsted:

¯ ¯ o

Memo from DIA HCA requesting continuation of services in face of GAO protest DA Memorandum (30 JunO5) CO's DetemairmtJon and Finding~ (1 July 2005)

ChAd, Oprxafiona Support Branch Contract Operations Di~si0n (O) 202-231-8077 gw.torres@dia,mil

D g ~ 1.,; N $ I,', INTELLIGENCE "J~GENCY DOLLING AFB. ATTN; AB-2/GUY 't'OllKl~8 WASHINGTON DC 20340 UNCLASS FAX: 202-231-2831

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~GAO

I Account,ability - Integrity - R~lh~blllty

Comptroller General of the United States

United States Government Accountability Office Washington, DC 20548

Decision
Matter of: File: Date: DECISION
NOSLOT Cleaning Services, Inc. protests the award of a contract to The Ravens Group, LLC under request for proposals No. HHM402-05-R-0017, issued by the Department of the Army. NOSLOT Cleaning Services, Inc. B-296741 July 8, 2005

We dismiss the protest. NOSLOT was advised of the selection on June 27, 2005 and protested to our Office on June 29. NOSLOT also timely requested a debriefmg from the Army, scheduled for July 8. Section 21.2(a)(2) of our Bid Protest Regulations, 4 C.F.R. § 21.2(a)(2) (2005), provides that our Office will not consider a protest challenging a procurement conducted on the basis of competitive proposals where, as here, a debriefing is required, if the protest is filed before the debriefing date offered to the protester; the protest instead should be flied not later than 10 days after the debriefing. This ru!e is designed.to encourage early and meaningful debriefings and to preclude strategicor defensive protests. The Real Estate Ctr.~ B-274081, Aug. 20, 1996, 96-2 CPD ¶ 74. We therefore dismiss the pro.test. See Global ~n~'~ & Constr. Joint Venture, B-275999.3, Feb. ~9, 1997, 97-1 CPD ¶ 77. As section21.2(a)(2) provides, a protest filed within 10 days of the debriefing will be considered timely with respect to bases known before or as a result of the debriefing. We point out, however, that the law requires the stay of contract performance only if the agency receives notice of a protest filing within 5 days after the offered debriefing date, or within 10 days after the award, whichever is later. 31 U.S.C. § 3553(d) (2000). Anthony H. Gamboa General Counsel

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~ooI

07/13/05 WED 10:45 FAX 703 696 1537

TRANS~IISSION OK TX/RX NO CONNECTION TEL SUBADDRESS CONNECTION ID ST. TIME USAGE T PGS. RESULT 2884 9912022312831

07/13 10:44 01'18 4 OK

HQ, LL$. ARMY LITIGATION CENTER DEPARTMENT OF TIlE ARMY CONTRACT APPEALS DIVISION, USALSA 901 N. STUART STREET, SUF~ 500 ARLINGTON~ VA 22203-2837 Tracy. Williama@ hqdaoanny.mll (703) 696-2850 phone (703) 696-1537fax

Date: Re: From:

July 13, 2005 GAO Protest of N. OSLOT Cleaning Services (B-296741) Tracy Williams, Paralegal Specialist

NUMBER OF PAGES (INCLUDING THIS COVER SHEET): 4 Name L TC Joe TJ'eanor Juanita Jones Firm/Agency DIA ,,, Contracting O~'c~,, r Phone No,
202-231-2821 202-231-3613

Fax No.
202-23i'-2831 202-231-28~1

MESSAGE
Accompanying this header sheet is the GAO Decision and After Action Report for the above- mentioned protest. If transmission problems occur, please contact Ms. Tracy Williams, (703) 696-2850, DSN: 426-2850. Direct all other questions to Major.Peter Tran, Attorney for Protests at DSN 426-2825 or commercial at 703-696-2825.

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HQ, U.S. ARMY LITIGATION CENTER DEPARTMENT OF THE ARMY CONTRACT APPEALS DIVISION, USALSA 901 N. STUART STREET, SUITE 500 ARLINGTON, VA 22203-1837 Tracy. [email protected] (703) 696-2850 phone (703) 696-1537fax

Date: Re: From:

July 13, 2005 GAO Protest of NOSLOT Cleaning Services (B-296741) Tracy Williams, Paralegal Specialist

NUMBER OF PAGES (INCLUDING THIS COVER SHEET): 4 Name L TC Joe Treanor JuanitaJones Firm/Agency

Phone No,
202-231-2821 202-231-3613

Fax No. 202-231-2831 202-231-2831

DIA Contracting Officer

MESSAGE
Accompanying this header sheet is the GAO Decision and After Action Report for the above- mentioned protest. If transmission problems occur, please contact Ms. Tracy Williams, (703) 696-2850, DSN: 426-2850. Direct all other questions to Major Peter Tran, Attorney for Protests at DSN 426-2825 or commercial at 703-696-2825.

Confidentiality Notice This facsimile transmission and/or tbe documents accompanying it may contain confidential information belonging to the sender which is protected by the attorney-client privilege. The information is intended only for the use of the individual or entity named above. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution or the taking of any action in reliance on the contents of tiffs information is strictly prohibited. If you have received tbis transmission in error, please notify tiffs office immediately by telephone or arrange the return of documents.

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REPLY TO ATTENTION OF

DEPARTMENT OF THE ARMY UNITED STATES ARMY LEGAL SERVICES AGENCY 901 NORTH STUART STREET ARLINGTON, VA 22203-1837 (703) 696-2850 DSN 426; Fax ext. 1537 E-mail: Tracy.Williams @ hqda.army.mil

S: 25 July 2005 JALS-CA (715y) 08 July 2005

MEMORANDUM FOR HQ, Virginia Contracting Activity/Defense Intelligence Agency, ATTN: LTC Joe Treanor, DIAC-DAP-2, Building 6000, Bolling Air Force Base, Washington, DC 20340-5100 SUBJECT: GAO Protest by NOSLOT Cleaning Services (B-296741) 1. We enclose for your information and appropriate action a copy of the decision dismissing the subject protests. 2. In accordance with AFARS § 33.190-1, you are required to submit a bid protest after-action report (including agency-level protest) to this office not later than 15 days following the notification of resolution of the protests, including resolution by withdrawal. 3. If you should have any questions or comments, please contact Ms. Tracy Williams, Paralegal Specialist, at DSN 426-2850 or commercial 703-696-2850. Ms. Tracy Williams e-mail address is Tracy.Williams @hqda.army.mil. Sincerely,

SAUNDERS Chief Attorm Contract Appeals Division Encls 1. Decision 2. After-Action Report Form

Copies Furnished: Virginia Contracting Activity/Defense Intelligence Agency, ATTN: Juanita Jones, Contracting Officer, Building 6000, Bolling Air Force Base, Washington, DC 20840-5100, Via facsimile: 202-231-2831

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JUL-13-2085 10:44 UIRGINIA CONTRACTING NCTY 07112/2005 17:11 FAX 2O2S129749 ~AO PL DIV

P.11/22

ATTORNEYS AT LAW
W~ir~on, DC 2ooos

2-2 ( 27/_
July 12, 2005

Iaformat~en :['hat the Def~ Iutel~gence Agcucy From Communicafi~ t0~Y Tr~ S~rett Ac~ 18 U,S,C. 1905. ~format~
be SubjeCt

Attention:

Provumraem J.~w Conu-ol Gn~p

Re--

Post-Awar~ Protest of NOSLOT Cleanh~g Services, Inc. Under Defense l~tt=Illgence Agency Solicitation No. Hi~.M402~$-R-0017

Dear Sir:
NOSLOT Cleaah~ Services, Inc. ('q~OSLOT0t through madersignczi ~N, protests ¯ the decision of he D~fe~qse Inte]~i~emce Agency (~'DIA"), t~ av,~d the above-referenced

solicitation to m~ offm,'or vfl~" th~ N'OSLOT, NOSLOT BELIEVES THAT DIA HAS ALREADY I~QUESTED THE RAVENS GROUP, LLC TO BEGIN PERFORMANCE. ACCORDINGLY, NOSLOT REQUESTS THAT THE GENEI~kL ACCOUNTING OFFICE (~GAO") NOTIFY IliA, IMM.EDIATELY THAT THIS PROTEST HAS BEEN FILED, SO THAT THE COMMENCEMENT OF ANY PER~OItMANCE IS STAYED PURSUANT TO 3i U,S.C, § 3553(c). THE CONTRACTING OI~ICER FOR THLS
PROCUI~MENT IS YOANITA JONES, .VIRGINIA CONTRACTING ACTMTY

~ No,lot Cl~attin[~ Scrv~a~, Inc. ("NOSLOT") k Iocaf.r_,d at 30:] Post Of~.~ Read., S~i[e B-3, Waldorf, Marylamt. 20602. N'OSLOT'~ tvMpha~ n~b~ i~ 301-saa-~T43, and it~ fi~ ~ 301~g43.1136,

Protected Information To Be Disclosed Only In Accordance With United States Court of Federal Claims Protective Order

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JUL-13-2005 10:44 L)IRGINIA CONTRACTING ACTY 07/1252oo~ 17:12 FAX 202S129749 GAO PL ~IV

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Because r.he issue~ in this prate~t ~ simple ~ GAO deci~ ~ pro~t ~ ~e ~ op~ m ~ NOSLOT believes i~ is in D~'s ~t~t to ~ ~ ~ opfi~ so ~ ~ m~ze ~ d~ys ~n DIA's abili~ to ob~ ~e g~ ~ s~s it ~eda.

NOSLOT fs~t ~esmed of the
project to NOS~T, on ~ about ~y 8, 200~, w~ NOS~T a~n~

Wi~ fivg (5) days ofNOSLOT's ~pt of

p~m~ce if ~e ~y ~ ~o~ of

d~t~g ~, 31 U.S_C. ~ 3553(~(2000). smog ~s proof f~s wi~ ~e 5 day ~od, a Stay of c~[ p~ce is ~.

79
2 Tho DIA eour.s~l wl~ ~ ~ l~im of c~ict for ma earlier profit involvlr~ Ih~ slm~ pru~11~rmr was LTC Joc Temmor. Mr, Trtmaor'~ t~leph~ae number io (202) 231-2g2 land ~ ~ nv.mb~r is (202) 231-~Zg31.

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Thc,m are ao urgent ar eompdlkag drctmastmces that would justin,, overriding the automatic amy. There is nothing to suggest that the ittcumbea'~t cannot restrain peaformmace. NOSLOT shcaild not he peaaa.lfzed by tJa~ DIA's inexplicable and dilatory conduct ~ waiting until the close of business oft ~ae eve of contract pefformanee to notify NOSLOT of its award d~ision.

On April t4, 2005 ~ Defuse Ime~g~ce Ag~y ("D~'O al Bol~g AF~ issu~ Sofi~mfi~ No. ~402-05-R-0017 (~ "So~ci~6on") for ~t~iM s~. The

for ~e ~ ~ pmvi~ ~ ~el. labor, ~pm~L t~ls, supplies, su~i~,

~1~ ~is C~ ("D~C'*) 1~ at Boll~g ~ F~ce B~e ("~B'3, See

The Soli¢itatlon required offmnrs to have tw~ty pere~t of security clearances approv~xl before contract award. Spoeifically, the solioitation stated:

Bel;ore award of the contract the ¢ontractor shall have 20% of~eir tecm'ity ~earmcea approved as

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On J)zne 17, 2005, I)IA infortned TRG that it had betm sel(~0tee) for awm'd. However, ccmtrary to the requirement in FAR § 15.503(b)(I) tn notify unsuccessful offerofs that zhcir proposal was not sele,-ted t'or award, DIA did not notify NOSLOT tmfil thr close of business cm 2005, the eve of commencement of contra~ performance.~

On June 22., 2095, NOSLOT learn~ that anoth~ offez'z:~r, Thv l~vens Group, LLC, (TRG') was on site at Boiling AFB, surveying the arcs and preparing to ~mammace work, NOSLDT also l~xnrd that TRG did not haw tl~ rextxtisim 20% ~le.am:l p~, aonnel to eomtrlen¢,

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Dur~g the d~hrief'mg, NOSLOT ]roamed thin DIA received ~ipon.~=~ from 9 sottrces, including NOSLOT and TRG, DIA al~o told NOSLOT that it !~5 submitted the lowest priced quot~ aad that it wa~ =az~ed ~a~o~ overall behind TRG.

NOSLOT learned at ~ d~bd=t~tg that the DIA arrived at the following teclmical ratings:
NOSLOT TRG

~ In light of the fm~t ttmt IliA. had tmftatm~dty at]Fe~l N~T a de~. ~ ~fi~ pmt=~ ~ ~ot, It was u~ &~=~ ~ yo~ Offi~ no~g ~t ~ ~ozmt ~ s~ be fi~d w~ tO da~ of~ debriS, or ~ 5 ~ of~ o~ de~ ~ ~ ord~ ~ ob~ a st=y of cun~ ~for~ See D~ia~n ~ NO~OT C~i~ ~e~. ln~., B,296741 (J~y 8, 2005).

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On infiarr~ion m~d belief, TRG does not have the r~lu{sim 20% =Vprovcd ~curiw ~l~nc~, nor do~ it b.~v~ amplS ~le~d p~rsar~nel ~ ~c~f~ ci~ning employ~s. Thr s~licimdon r~ui~zd zl~ r.h~se rcq~nts b~ m~ brfor~ ~u~r~,c~ ,~war~. During th~ debriefmg we learned that TRG did not seek ar obtain a waiver from this requirmnemt. I~ addition, it is doubtful that TRO subrnittad ¯ thorough service schedule as r~quirvd by the solicitation. Mcce~v=r, TRG lacks suffigie, nt pas¢ pct'fm'm~ce. Onder the c~rcumsta~ces, =my award to TRG woukl be impmptr. Arx, ordingly, NOSLOT's protest must bc sustained.

Ill.

GROUNDS I~OR PROTEST A. DIA Failed to Properly Ewduate Noslot's Proposal Bar the Techale.al Evaluation l~sctor

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NOSLOT leaxned az the debriefing that DIA downgraded NOSLOT's proposal due to three all~1~d wc-~kneases. DIA stat~i that NOSLOT" (I) did not s, atisfT the requirem~ntr2mt 20% of its wo.rk.f~ce have approved Level 6 clearances; (2) did not address how it plarmed XO scl~edul~ cleanin in th= e.x-par~icm building to be made available in August 2005: mad (3) didnot address how it would staff cleatfing in the ~xpansi~n btfild~g. An explainedbelow, these alleged "weaknesses". a~e t~ot supported by the ~'acts,

Noslot Exceeded the 20% Requirement for a Cleared Workfo~¢e

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.............. 3q3~Z.~gr.O----.~..;.~

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~ NOSLOT Prop~al. Ma~gcuamt Ar~ - Page 3 (~asis original),

Hen=e, DJ2A cam:tot seriously maintain ~ha~ NOSLOT fa,il~d to sattsSy fla¢ solicitation rcquircan=nt when in fa0t NOSLOT well excc~xi~d thin requirement. It is l:~yond cavil thaz NOSLOT's pr~osal nat only mot, but excmrdM th~ solicitation r~l~t. Clearly, NOSI.X)T sihau]d not have ro~J. " rating wh~ it. in fa~t, exca~d thu solicitation re.qulr~n'zmt Accordingly, tho Ag¢ncy'~ d~isi~ to downgrado NOSLOT for this factor was unm~unabla F~ this mason, N'OSLOT's prutrst m'u~t be susta.insfl,

Z. NOSLOT Adequately Addressed Scheduled Cleaning and StaflImg for the Expansion Building At ~e debriefing, DIA stated that NOSLOT's prop~ fabled to address how it plannsd to ~chedule cleaning and ~taff the effort in tl~ exl:~nsion building. This conclusion, as well, is devoid of factual basis.

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CONTAI1NS PROTECTED [NI~R.MATIoN SUIMECT TO GAO PROTEL'*rlrv~ ORDER

NOSLOT ~dr~sed schedule and s'mf6mg plan~ for th~ ex~a~i~a building ~ s~v~ ~ of iS Te~ pmp~d. S~c~ly, ~ ~e T~i~ Dnd~g ~ NOS~T ~ovid~ ~ F~u~cy Sch~e sh~ ~e ~u~ ~t NOS~T p~o~ to ~ ~e ~n~cg bo~ ~e ~s~g md ~ exp~ h~l~gs, NOS~T's pmposd smt~;

See NOSLOT ~Opogal, Temhnical Ar~a - pp. 13.14. The chart consis~i of 27 9ng~s that detaileA the ntmaber of rim~ tim specific tasks would be ix~rform~ in both buildings. !d. at pp. 15-41. NOSLOT mad~ r~ digtinctlon between the main building and expansion building. The Freqaea9

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Id atp. 18. NOSLOT aim d0smbed ita approach to cleaning ~ a "roving" approad~. SpecL-qc~lly, NOSLOT stated:

td. ~'t 42.

NOSLOT pror..etded to

NOSLOT then ¢zcplaimd how that approach would apply to the expansitm
bufldhag. Sp,dficall% NOSLOT stated: r~ ht

60) and w

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Chart TA- 21

g

Cha~ TA - 22

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TOTRL