Free Administrative Record - District Court of Federal Claims - federal


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Are reproductions of classified material reviewed to ensure that the markings are proper and legible'? (5-602)
Any review of a classified reproduction job should include concern _/or waste, trimmings, copy overruns, etc., and any materials used in production which may retain classified information or images requiring ctestruction or saJkguarding.

Is a record of reproduction maintained for accountable material and is it rctamcd as required? (5-603)
Remember. the N1SPOM d~fines only TOP SECI~7' as accountable class{l%d.

CLASSIFIED MEETINGS (sponsored by the Government) Is Government sponsorship requested for classified meetings as required? (6-200, 6-201) Are classified meetings held at approved locations? (6-201b) Has the contractor developed adequate security procedures, for the requested meeting, and submitted them to the authorizing agency for approval? (6-201 c)
41

Is attendance limited to persons cleared and having the need-to-know?

(6-201c(2))

ls prior written authorization obtained, frown the relevant Govermnent Contracting Agency, before disclosure of classified information? (6-201 c(3) and 6-202)
Remember that classified presentations shall be delivered orally and/or visually. Copies oJ classified presentations, slides, etc. shall not be distributed at the meeting but rather sq/'eguarded and transmitted as required in the Manual.

Has a copy of the disclosure authorization been furnished to the Government agency sponsoring the meeting.'? (6-202b)
Authority to disclose classified information at meetings, whether by industry or government, must be granted by the Government Contracting Agency having classification jurisdiction. Are contractor employees properly screened for clearance ,and need-to-know prior to attending a classified meeting? (6-203)

So

CONSULTANTS For security administration purposes, the consultant shall be considered an employee of the hiring contractor or GCA. The using (hiring) contractor or GCA shall be the consumer o.f services offered by the consultant it sponsors.[or a personnel.clearance.

69"t
Securily Awareness Bulletin dated July 1995, Number 1-95

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Has the consultant and the ustng contractor or GCA jointly executed a "consultant certificate" setting forth their respective security responsibilities? (2-213) Does the consultant possess classified material at his/her place of business? AUTOMATED INFORMATION SYSTEMS Has the contractor obtaincd writtcu accreditation from the DIS prior to processing classified on AIS'! (8-102,8-200)
Yrotection requires a balanced approach that D~chtdes administrative, operational, physical, and personnel controls" associated with the environment qlr the AIS. Where similar AIS are located ~,ithin the same facility, a sit~gle security plan is pe~w~itted.

(2-213)

To

Has the contractor published and promulgated an AIS security policy that addresses the classified processing environment? (8- 102b, 8-202)
Has an Information Systems Security Representative (ISSR) been appointed, and does that person carry out the ISSR responsibilities as defined by the Manual? (8-102) Are AIS security custodians designated in facilities having multiple AIS or multiple working shifts? (8-102b(10))

Are secnritv audit records maintained and reviewed at least weekly? (8-I02b(9)) Is security awareness training provided prior to assigning an individual access to the AIS and is it part of an on-going AIS security education program? (8-202g, 8-I02b(11))
Interim accreditation ~~0' be granted for ct spec!/ic period o.[tirne ond the con ¢rac~or ~I,~'57~) m~O' sel_[~approve AIA~ that are similar to previous@ accredited s),stems, operated in the dedicated mode. provided that the se!~/~qpproval plan ix #Tch¢ded i~7 the AISSP. For details" concer~mg these options contact yottr DIS t,)eld Of~ce. Has the ISSR determined and documented the capability of equipment not requiring AIS accreditation? (8-201) Does the contractor's MS security plan meet the standards suggested by the Mmmal's guidelines'? (8-202)

Is the contractor's AIS operating in the appropriate (authorized) security mode? (8-203 thru 8-215)
AISs processing classified information must operate in one qifour securiO~ modes (i. e. dedicated. system hig~h compartmented, or multilevel). I'hese securiO~ modes are authorized variations in the security environment, requirements, and methods' of operation. 10.

Is the approved security mode for contractor AIS operation complemented by the required security features and securiW assurances? (8-203 thru 8-215)

692
St.~,ttrily Aw~treness Ilullelin daled July 1995, _Number 1-95

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11.

Are appropriate physical controls being exercised over approved AIS? (8-300) .,Ire non-removable seals' being us'ed Jbr protection oJ" hardware~ If so. occasionally checked for tampering?

are tlwv

12. 13.

Is Softwarc used during classified processing appropriately protected'? (8-301) Does the AISSP provide procedures for approval of installation of any software on the AIS? (8-301b)
Are AIS media containing classified handled in a manner consistent ~vith the handling of classified documents? (8-302) Are all AIS storage media, internal memory, and equipment properly sanitized and declassified prior to removal from continuous protection? (8-302) Does the ISSR review, analyze, and ,annotate audit records associated with classified processing as specified in the AISSP? (8-302b) Are audit trail records retained as required? (8-302)

14.
15.

16.

17. 18.

Are. all sanitization actions verified and a record made of the date, the action taken, mad fl~e person responsible? (8-302f, 8-303a(4), 8-303c)
Authorized sanit~zat~on procedures..ibr the most commonly used memotT and storage media are defined in the Clearing and Sanitization Matrix, pg. 8-3-5 and 8-3-6 NISPOM.

Are instances of AIS maintenance being recorded (including addition and deletion of eqmpment), and are maintenance personnel appropriately cleared or escorted by knowledgeable persons? (8-303, 8-306a)
If access to class(/ied data cannot be precluded by the escort, either the component under maintenance must be physically disconnected from the classified AJS and sanitized befi)re and after its maintenance, or the entire AIS mus't be sanitized beJbre and after maintenance.

Are AIS properly upgraded and domagradcd where applicable? (8-304a-b)
Do system log-on passwords contain at least six characters and are they classified, controlled, and changed as required? (8-305b) 22 23. 24.

Are AISs networked at your facility? Have the additional security risks been considered? (8-403b) Is an ISSR appohated for each approved network? (8-403)

Is the security support structure accrcdited for interconnected networks? (8-402)

693
Scrurity Awareness Bulletin dated July 1995, Number 1-95

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U.

COMSEC/CRYPTO The prtmary source of information jbr COM57,2C inspections is the COMSEC Supplement to the ISM, 5220.22-S-(CSISM). Paragraph rq/brenee is made to the (.7575~t which is now under revision, and the ISM which addresses SI'U-III issues. As it now stands, the NISPOM makes no reference to COMSat.

Have the CO MSEC custodian and one or more alternate CO MS EC custodians'been appointed? (Para. 12, CSISM) Do the FSO, COMSEC custodian, and all alternate custodians have a final Govermnent clearance? (Para. 8, CSISM) Have the FSOI COMSEC custodian, and all alternate COMSEC custodians received a briefing within the last year by a representative of the Govemment? (Para. 8a, CSISM)
Has the GCA representative received a COMSEC briefing? (13-911, ISM) ( 13-911, ISM)

Have all STU-III users been educated in its proper use and security practices? Are all installed STU-III terminals supported by a COMSEC Account?

(13-902, ISM)

7. 8. 9.
10.

Are all STU-III ternm~als installed in areas which can be controlled? (13-905, 1SM) Are all un-keyed STU-IIIs protected as high value items? (Para. 89, CSISM)
Has the FSO approved the installation of all STU-IIIs for cormnunication with other facilities? (13905b, ISM)

Are FAX machines connected to STU-III temfinals protected during classified processing? (13908, ~SM)
Are all STU-III terminals used in.conjunction with classified AIS processing appropriately safeguarded and the procedures described in the AISSP? (13-910, ISM)

11.

12.~

Is all Seed Key Protected by the most secure manner available? (Para. 90b(4), CSISM) Are all Master Cr3'pto Ignition Keys (MCIK), if created, safeguarded m a lnanner comanensurate with the highest classification level of the information that the master enables the STU-III to protect? (13-907b, ISM) Are all Crypto Ignition Keys (CIK) stored m the same room with the STU-III safeguarded commensurate with the tfighest level of the information the CIK enables the STU-III to protect? (13-907c, 1SM) If stored in a separate room within your facility, are all CIK stored in a locked cabinet or desk as a minimum? (13-907c, ISM)

13.

14.

15.

694
Se(:urlty Awareness Bu[[elin da(ed July 1995, Number 1-95

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16.

Is each remaining CIK, not protected in the manner above, retained in the possession of the authorized user?( 13-907c, ISM) Tradiiional COMSEC-AccounIs Has a COMSEC custodian and one or more alternate custodians been appointed and briefed by a Gin,eminent representative? (Para. 12a, CSISM) Are the COMSEC custodian and the alternate thoroughly familiar with the duties and responsibilities outlined for them in the COMSEC SUPPLEMENT? (Para. 18a, CS1SM) Do the FSO, COMSEC custodian, and all alternate COMSEC custodians have a Governmentgranted clearance based on a background investigation conducted within the last five years? (Para 8c, CSISM) Have all employees authorized access to classified COMSEC information been properly briefed? (Para. 10, CSISM) Does your facility SPP contain adequate procedures for COMSEC 0isgrations at your facility? (Para. le, CSISM)
Are sufficient copies of the COMSEC &tpplement and/or applicable equipment doctrine manuals available and adequately distributed to relevant personnel?

Have all COMSEC-related reports been submitted?

(Sec. XVI, CSISM)

Has a COMSEC emergency pl,'m been developed ,and approved by the CSA? (Para. 103, CSISM) Have all disclosures of COMSEC information, Whether to a subcontractor or otl!er nonemployees, been made only with the specific written approval of the contracting officer? (Para. 75, CSISM) Is all COMSEC information in the Custody of your facility properly' marked and accounted for'? (Para. 28, 29 and 36, CSISM)

10. 11.
12. 13. 14.

Are COMSEC and keying materials marked "CRYPTO" properly stored? (Para. 90, CSISM) Are COMSEC and keying materials marked "CRYPTO" properly handled in work processing areas? (Para. 88, CSISM)
Are access lists properly posted? (Para. 88, CSISM) Is proper disposition accomplished for COMSEC and CRYPTO material? (Sec. XIV, CSISM) Are COMSEC and keying materials marked '°CRYPTO" properly transmitted outside the facility? (Para..55, CSISM)

695
SecurRy A~'areness Bulletin dated duly 199S, Nttmher 1-95

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INTERNATIONAL OPERATIONS

Disclosure of UIS. Information to Foreign Interests Does the contractor have any classified Contracts with foreign interests. YES ... continue!) (If Was an export license or a written letter of authorization obtained prior to disclosure of Classified information? ( 10-200, 10-202)
Remember that an export authorization is required before the contractor makes a proposal to a foreign person that involves eventual disclosure of U.S. class!fled information.

Is proper disclosure guidance provided by the Government Contracting Authority? (10-201) Axe requests for export authorizations of military equipment or classified material accompanied by Department of State; Form DSP-83, Non-Transfer and Use Certificate? (10-203) Has the required security clause and classification guidance been incorporated into the subcontract document for all direct commercial arrangements with foreign contractors involving classified information? (10-204)
For examples of security requirement clauses see page 10-2-4, NISPOM. Possession of Foreign Classified Information

Has the DIS been notified of all contracts, awarded by foreign govenunents, that involve access to elassified information'? (10-301) Is forcign govemrncnt information provided protection equivalent to that required by the originator'? (10-300)
t,:breign government chzss~fied generally parallels" our three-level s3.~s'tem. However. occasionally -you will see the marking "RESTRICTED." This material shouM be marked aiTd protected as CONFIDENTIAL.

Are U.S. documents Containing foreign government classified information marked as required by the Manual? (10-303) Are contractor employees, handling foreign classified information, briefed prior to access and is it acl~aowledged h~ writing? (10-305) Is foreign government material stored in a mamaer that prevents its mingling with other material? (10-306) IS transfer of classified information outside the U.S. handled on a government-to-government basis?. (10-309)

Security Awareness Bulletin dated July 1995, Number 1-95

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The receipt of classified materialofrom a foreign source through non-government channels shall be promptly reported to the DIS, Field OJfiee. (10-316)

Is the subcontracting of contracts involving access to foreign govenunent information conducted in accordance with the Manual? (10-3 ! 2) International Transfers Do all international transfers of classified material take place through govcrmnent-to-govemment channels? ( 10-40 I) Is an appropriate transportation plan prepared for each contract involving international transfer of classified material via freight forwarder or commercial carrier? (10.401, 10-402) Does the use of freight forwarders for the transfer of classified material meet the requirements of theManual? (10-405)
Is classified material handcarried outside of the U.S.? If so. is such action always approved by the DIS? (10-406)

Are couriers provided with a Courier Certificate and do they execute a Courier Declaration before departure? (10-406b, 10-406c)
Paragraphs (10-406a thru ./) provide detailed requirements for employees acting as couriers when handcar~Ting class!fled acrmw international boundaries,

Are all international transfers of classified controlled by a system of continuous receipts? (I 0-407) Is adequate preparation and documentation provided for intemati0nal transfer of classified pursuant to cormnercial/GCA sales or ITAR exemption? (10-408, 10-409) International Visits and Control of Foreign Nationals Has the contractor established procedures to monitor/control international visits by their employees andbv foreign nationals? (10-501, 10-506~ 10-507) Visit authorizations shall not be used to employ the services offoreign nationals to access export controlh, d materials; an ex'port authorization is required in such situations.
Are requests for visits abroad by U.S. contractors submitted on a timely basis? The Visit Request format is contained on pages 10-5-4 and i0-5-5. (10-506)

Does the contractor properly control access to classified by on-site foreign nationals? (10-508, 10-

509)) 697
Securily Awareness Bullelin dal[ed July 1995, Number 1-95

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All violations of administrative security procedures or export control regulations by Jbreigners shall be reported to the CSA.

Contractor Operations Abroad
The storage, custod); and control qf class!lied information required by U.S. contractor employees abroad is the responsibility of the U.,7. Government.

Are employees assigqaed abroad properly briefed on the security requirements of their assignment? (10-604)
Is the CSA adviscd of cleared employees assigned abroad for pcriods cxcccding 90 days? (l 0-605) Has all transmission of classified information to cleared employees overseas bccn conducted through U.S. Government channels? (10-603) Consultants s'hall not be m's'igned outside the U.S. with responsibilities that require access to classified inJbrmation.

NATO Information Security Requirements Are bricfmgs/debriefmgs of employees accessing NATO classified conducted in accordance with the Manual, and are the appropriate certificates and records on file? (10-705)
Remember tha! a clearance is not required.fi)r access to NA TO t~E5" '~7'RICT~D."

Are all classified documents properly marked? (I0-708)
Has the contractor received adequate classificatmn guidaa~ce? (10-709)

Have the combinations to containers holding NATO classified been cha~ged annually as a mininmm? ( 10-711 )

Has all NATO classified bccn properly received and transmitted? (10-712) Are the accountability records for NATO classified maintained as required? (10-716)

Are visits of persons representing NATO properly ha~adled and is the visit record maintained as required? (10-720)
W.

OPSEC

Are OPSEC requirements implemented m accordance with contractual documentation provided by the GCA?
SPECIAL ACCESS PROGRAMS

698
Seellri .D' Awareness Bulletin dated July 1995, Number 1-95 Page

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Building Services, Inc.

Operation and Procedure Plan
May 2005 Defense Intelligence Agency Washington, DC

Revisions Letter A
E.O.iNumber- Description Original. Plan for Submission

Rev: One Date 05/13/05

Used On 05/05 Prepared By: Your Dept: gour Dept: Your Dept: Your Dept:

Contract#: HHM402-05-R-0017 A. Hippie 001

Olympus Building Services, Inc. 244 South Main Street
New Hope, PA 18938 Operation and Procedures Plan Bid # 865 Size: A CAGE: 1JJX7 ~o~m~C.ll oo/o4)

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.Olympus Building:Services, Inc. ,, Solicitation # HHM402-05-R-0017 Use of the data contained on this sheet is subject (o the i-estriction on the title page of this proposal

Table of Contents

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OlympUs Building Services, Inc. ~ Solicitation # HHM402-05-R-0017 Use of the data contained on this sheet is subject to the restriction On the title page of this proposM

701 Olympus Building Services, Inc. One CAGE Form#: C.11 1JJX7 Bid # 865

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Olympus Building Services, Inc. ¯ Solicitation # HHM402-05-R-0017 . Use of the data contained 0n this sheet is subject to the restriction on the title page of this proposal

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Olympus Building Services, Inc. ,~ Solicitation # HHM402-05-R-0017 .Use of the data contained on this sheet is subject to the restriction on the title page of this proposal

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