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Glossary of Postal Terms -- Contents
Publication 32, May 1997 Updated With Postal Bulletin Revisions Through November 4, 1999

TRANSMITTAL LETTER GLOSSARY OF POSTAL TERMS ABBREVIATIONS AND ACRONYMS

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R

Glossary of Postal Terms
Publication 32 May 1997

A. Purpose. This glossary defines words and phrases that are unique to, or have special meanings within, the U.S. Postal Service. Automatic data processing terms that are specific to the Postal Service have also been incorporated. This glossary does not provide comprehensive or precise legal definitions. In any contradiction between a term in this glossary and a Postal Service directive, the directive supersedes the definition. B. Requisition. To obtain additional copies submit Form 7380, MDC Supply Requisition, to your material distribution center. C. Questions and Comments. Questions and comments, including suggestions for a term that you wish to be included in future editions, should be sent to:
PUBLICATION 32 EDITOR CORPORATE PUBLISHING & INFORMATION MANAGEMENT US POSTAL SERVICE 475 L'ENFANT PLZ SW RM 2800 WASHINGTON DC 20260-1540

D. Cancellations. All previous issues of Publication 32 and Publication 32-A are obsolete. E. Effective Date. This publication is effective May 1997.

Richard D. Weirich Vice President Information Systems

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Glossary of Postal Terms

Publication 32, Glossary of Postal Terms, defines words and phrases that are unique to, or have special meanings within, the U.S. Postal Service. This glossary does not provide comprehensive or precise legal definitions. In any contradiction between a term in this glossary and a current USPS directive, the directive supersedes the definition. Publication 32-A, USPS Glossary of ADP Terms, is now obsolete. Postal-specific automatic data processing terms have been incorporated into this version of Publication 32. This glossary was first published in 1974 and has been updated several times since then to reflect the changing terminology and technology within the USPS. Most obsolete terms have been deleted, but others that might still appear in print are retained and cross-referenced to the current term. Moreover, many new terms have been added. If you wish to suggest a term to be included in future editions, send the term and definition to:
PUBLICATION 32 EDITOR CORPORATE PUBLISHING & INFORMATION MANAGEMENT US POSTAL SERVICE 475 L'ENFANT PLAZA SW RM 2800 WASHINGTON DC 20260-1540 Fax (202) 268-2839

Capitalization
Terms that are the equivalent of proper names or represent code words are capitalized; terms that are general -- applying to a group or category -- are not capitalized. For example, the proper names of specific systems, services, and computer programs are capitalized herein, as are the names of specific committees and boards. However, most entries

Glossary of Postal Terms

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ending in office, center, facility, or unit, and various descriptive terms ending in delivery and mail, are considered general and are not capitalized. Position titles are not capitalized, whether the position is held by many (such as clerk) or by few (such as vice president). Organizational unit names, however, are capitalized to distinguish them from the same function (compare Finance with finance). Trademarks and terms whose registration is pending are always capitalized when used as nouns. (Check Domestic Mail Manual G013 for a current list.) Moreover, the abbreviated or acronym form is always capitalized; for example, COD for the term "collect on delivery."

Abbreviations and Acronyms
Commonly used acronyms are found in parentheses next to the term they represent. In addition, a list of acronyms and the respective terms are found on page 129.

Forms
Forms referenced herein are U.S. Postal Service forms unless otherwise noted.

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P O N M L K J H I
philatelic center -- A retail outlet or designated location in a postal lobby that sells select stamp stock of various plate number positions and a complete line of philatelic products for stamp collectors. (Also called Postique, which is a USPS trademark.) Philatelic Fulfillment Service Center -- A postal unit that supplies philatelic product orders (stamps and other products) by subscription or mail/telephone order. It also handles orders for personalized imprinted stamped envelopes and applies the first-day-of-issue stamp and other special cancellations. It is located in Kansas City, MO. philately -- The collection and study of the postage stamp and postal stationery for pleasure and profit. pickup service -- A service available for a fee from designated post offices for Parcel Post (if scheduled); Priority Mail at single-piece rates; and certain types of Express Mail. pickup table -- (See facing table.) pictorial cancellation -- (See hand-stamped cancellation.) pie cart/pie rack -- (informal) (See tray cart.) piece -- An individually addressed mailpiece. This definition also applies when piece is used in eligibility standards. Quantities indicated for optional or required sortations always refer to pieces unless specifically excepted. piece count -- A calculation of mail volume that provides the actual number of mailpieces processed. It is generated by machine meter, machine printouts, or actual counts. If these methods are not feasible, the weights, number of containers, or linear feet of mail are multiplied by a national conversion factor to determine the number of mailpieces. piece rate -- In bulk mail, the postage charged for each mailpiece in addition to the pound rate charge, if applicable, for the entire mailing. pigeonhole -- One opening or section for sorting mail into a distribution case. piggyback -- To move a single tractor-trailer onto a special rail flatcar. (Also called trailer-on-flatcar service.)

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