Free 50697.pdf - Indiana

REQUEST FOR EVENING/WEEKEND ACCESS State Form 50697 (R2 / 2-05) This form is a request form only. Plans are not final until confirmed by the Conference Center. You may have to modify your plans before they can be confirmed.

DEPARTMENT OF ADMINISTRATION Conference Center Indiana Government Center South Telephone (317) 233-3117 Fax (317) 233-0011 [email protected]

EMAIL THIS FORM TO THE CONFERENCE CENTER at [email protected] AND WE WILL FORWARD IT TO THE APPROPRIATE INDIVIDUALS. THE FOLLOWING IS TAKEN FROM THE CONFERENCE CENTER USE AGREEMENT. IF AN EVENING OR WEEKEND EVENT IS SCHEDULED IN YOUR NAME, YOU HAVE SIGNED THIS AGREEMENT. "SECURITY: An officer will be on duty during all events. ISP may determine if additional security is needed for certain events. User may be responsible for the costs for such additional security. Only security approved by ISP will be permitted to be hired in those cases." Having an officer on duty does not mean that an officer will be assigned to your event. In all likelihood, very few officers will be on duty, and they are responsible for all of the campus, buildings and grounds, as well as part of White River State Park. Emergencies may require that they be elsewhere. You should also be aware that the paperwork for these events is kept at Dispatch. You should not be concerned or angered by the fact that the line officer may have to make a call to confirm your request for entry. Conference Center Rooms DOOR ACCESS: Please be aware that all doors to the Conference Center Rooms will be opened prior to the meetings. It is your responsibility to arrange to keep those doors ajar during your meetings. Some of the doors automatically lock when closed (ex. ABC and Aud). If this event lasts more than one day, you may need to submit more than one form to take care of all contingencies.
Name of Agency Sponsoring Event Contact Person Address (Building & Room Number) Name of Event Date(s) of Event Event Start Time: Event End Time: AM AM PM PM Division Telephone Number Email Section Fax Number

Number of Attendees Expected
Room(s) Assigned for Event (from Conference Center contract) Approved access before start? Approved access after end? AM AM PM PM

REQUEST FOR ENTRY/EXIT DOORS Government Place (Lincoln Statue) Open for Entry We want this door to be open for the duration of the Catered Event Open for Entry We want this door to be open for the duration of the 402 West Washington Open for Entry We want this door to be open for the duration of the Catered Event Open for Entry We want this door to be open for the duration of the Close Yes Close catering. Yes Close event. Yes Close catering. Yes event. Open for Exit No Open for Exit No Open for Exit No Open for Exit No Close Close Close Close

THE NEW PROCEDURE: The Conference Center will forward the form with any other information to the appropriate individuals. You will receive authorization from the Conference Center once evening/weekend access

has been confirmed. In case of an emergency the Government Facility Unit can be reached at 232-6400 (being locked out of a room would not be considered an emergency).
Other: